Practice Facilities

INSTRUCTIONS: FACILITY  PERMIT  APPLICATION

Veterinary Practice Facilities

The General Statutes of North Carolina and the Administrative Rules of the NC Veterinary Medical Board allow the Board to establish certain requirements for veterinary practice facilities. These requirements include, but are not limited to:

Who may own a veterinary practice?

Only veterinarians licensed in North Carolina may own and operate a veterinary practice facility. The licensed owner/operator of a veterinary practice facility is charged with adhering to the minimum standards of the NC Veterinary Practice Act.

Inspections

All locations where veterinary medicine is practiced shall be adequate for the maintenance of good hygiene at all times. General Statute 90-186 allows the Board to inspect any Hospital, Clinic, Mobile Unit or any other facility where the practice of veterinary medicine is taking place.

Practice Facility Inspections are mandatory for the following:

• New Veterinary Practices
• Change in ownership of a practice
• Veterinary practices moving or renovating
          
  Facility Standards | Self Evaluation Checklist

How often are inspections conducted?

• Existing veterinary practice facilities are inspected regularly without notice.
• Existing facilities are inspected at least every two (2) years (unless the Board deems it necessary to inspect more frequently), provided there are no ownership changes or renovations.
• If there is a change in ownership or renovations made, facilities are inspected on a 'new facility' schedule. (See below)
• New facilities are inspected prior to opening, then again the following year. Beyond the first year, new facilities are inspected on a two (2) year schedule.

Facility Permit Applications

Applications were available October 14, 2024. All applications must be submitted electronically via the Licensure Gateway: https://portal.ncvmb.org

FACILITY PERMIT APPLICATION SIGNATURE FORMS
NOTE: These documents must be signed and uploaded at the time of the application as indicated in the instructions provided on the application.

You will need to register if you have never registered.  If you have registered, all you will need to do is log in.  Once logged in select 'Applications' then 'Veterinary Facility Permit Application'.

NOTE: All applications submitted and received prior to January 1, 2025 will have the application fee waived.

Effective January 1, 2025 the application fees stated below will apply:
- Veterinary Facility Permit: $150.00
- Veterinary Facility Permit w/Boarding Kennel Permit: $225.00

All permits will need to renewed annually beginning 2025; the renewal window for permits will open October 1, 2025 ($150 renewal fee).

If you have any questions do not hesitate to contact our office at 919-854-5601 or via email at brittany@ncvmb.org or kwest@ncvmb.org

BOARDING KENNEL RULES: Effective January 1, 2025

VETERINARY FACILITY PERMITS (SECTION .0900)

.0901 Definitions
.0902 Veterinary Facility Permits
.0903 Supervising Veterinarian
.0904 Discipline Veterinary Facility Permits
.0905 Reinstatement after Revocation of Facility Permit

 

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Information for Practice Facility Owners

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Setting up a New Practice Facility


The Process

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Change in Ownership of a Practice Facility


The Process

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Renaming the Practice

The practice owner may choose or be required to change the existing practice facility name at the time of sale; the practice name approval process for a 'new facility' will need to be followed. Written notification of the pending sale is still required. NCVMB Facility Naming Rules

Please complete the Name Change (Facility) form and submit via e-mail to Brittany (brittany@ncvmb.org) or fax. (F) 919.854.5606

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Moving / Renovations

The Board office needs written notification of any pending move, construction or renovation of a practice facility.

Please complete the Moving/Renovations form and submit via e-mail to Brittany (brittany@ncvmb.org) or fax. (F) 919.854.5606

Self Evaluation Checklist

It is the responsibility of the practice owner to request a date for the required inspection to take place. The inspection should be scheduled with the Board office four (4) weeks before providing services to the public.

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Closing a Practice Facility


Prior to closing your facility, the Board office requires written notification (Closing Practice Facility Form), which includes information such as:

• How clients can obtain copies of their medical records
• How other veterinary practices can obtain medical information in emergencies
• Name(s) of any associated professional entities

Additionally, a written notification to clients must be provided, detailing how they can obtain copies of medical records. In addition, a notice (stating the above information) should be posted at the practice before and after closing the facility.

Medical records must still be maintained for three (3) years, in accordance with NC Administrative Code .0207(b)(12)(B).

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Helpful Links For Commonly Asked Questions

• Sales Tax - NC Department of Revenue
• NC Department of Labor / OSHA
• DEA
• NC Department of Radiation Protection
• NC Division of Waste Management
  
  1. Solid Waste Section
  2. Medical Waste Section
  3. Hazardous Waste Section
  4. Alternative Medical Waste Treatment Technologies Section